Privacy notice

This website www.uktraumacouncil.org (the “website”) is operated by Anna Freud (AF), a company limited by guarantee registered in England and Wales (registered company no: 03819888) and a registered charity (registered charity no: 1077106) (“we”, “us” or “our”). Its registered office address is: Anna Freud Centre, 4-8 Rodney Street, London N1 9JH. Our ICO Registration number is Z479393X.

The UK Trauma Council (UKTC) is a project of AF to increase collaboration across the UK by those with expertise in trauma experienced by children and young people and thereby improve outcomes for those impacted by trauma.

AF is the data Controller for personal data processed via the website and by the UKTC, except where otherwise stated. This privacy policy (together with our website terms and conditions) sets out the basis on which any personal data we collect from or about you, or that you provide to us, will be processed by us. This policy includes our cookies policy for the website.

If you have any questions about the content of this policy you can contact us at:

Anna Freud
4-8 Rodney Street
London N1 9JH
[email protected]
020 7794 2313

Or you can contact our Data protection Officer ([email protected], 020 7794 2313).

Your personal information

Preserving your privacy is important to us and we are committed to letting you know how we use your personal information. The AF will only collect, process and store your personal information in accordance with data protection laws. Personal data, as defined in the GDPR, is information from which an individual can be identified.

1. The data we collect

We will process personal data from the following categories of people visiting and using this website:

1. Website visitors and users (cookie data and any personal data you choose to send us in forms on the site).
2. Events and conferences applicants and attendees (any data you submit when applying or paying for an event or conference, including financial details). Please note that booking and payment for conferences and events is via the Anna Freud website and the AF privacy notice for training, conferences and events will apply. See the AF privacy notice.
3. Individuals opting in to receive UKTC communications with notifications of upcoming conferences and events and new resources (any data you submit on the mailing list registration form).
4. Survey respondents for the impact evaluation of the UKTC programme.
5. Applicants and attendees who choose to participate in online or in-person focus group sessions.

We rely upon various lawful bases, as set out in the UK GDPR, to collect and use your data:

• 6(1)(a) Consent of the data subject
• 6(1)(b) Processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract
• 6(1)(f) Legitimate Interest

It is in the legitimate interest of AF to collect and process data about you and your usage of the website to carry out evaluation, ensure that the information and resources provided are useful, and to identify areas for improvement as we do not believe that this processing will have any adverse effect on your rights as a data subject.

It is in the legitimate interest of AF to collect and process data from people wishing to receive regular communications about the UKTC’s activities and programme of work. We do not believe that this processing will have any adverse effect on your rights as a data subject and is in both our interests.

Where we collect Special Category personal data, sensitive or private information such as ethnicity, or health information, we rely on an additional lawful basis. We rely upon your explicit consent (9(2)(a)) to process this information.

2. How we keep, process and dispose of your personal information

We keep your personal information in a secure environment and we do not pass it on to third parties outside of Anna Freud unless legally obliged to do so. The information you provide will only be used for the purpose(s) specified when it was collected; such as to supply you with the goods or services you have requested and/or to keep you informed about upcoming UKTC activity.

We keep the data for various lengths of time, depending on the purpose it was collected for. Financial data provided for booking events and training is retained for 6 years. If you sign up to receive UKTC Communications we will retain your data until you unsubscribe from the list. Events and conferences data is kept until after the event, after which it is anonymised and aggregated. Further details can be found in our retention policy as this can be provided on request.

3. Third party organisations

We use third parties to collect and process payments and other data submissions to the website. We have contracts with the organisations to ensure that your data is used appropriately and held securely by them on our behalf.

• We use Barclays secure payment pages for credit and debit card payments for the purchase of goods and services. Barclays asks for your name, address, phone, email address, and credit/debit card information. Your card details will only be retained by Barclays. You can read their privacy statement on their website.
• UKTC Communications sign up is managed via Mailchimp.

4. Cookies Policy

What are cookies?

A “cookie” is a small text file that is placed on a website user’s device/computer hard drive by a website. There are several types of cookie.

For more information, please see our Cookie Policy.

5. Your rights regarding your personal data

AF adheres at all times to prevailing UK data protection legislation (currently the Data Protection Act 2018 and the UK General Data Protection Regulation (UK GDPR) which provides the following rights for individuals:

1. The right to be informed
2. The right of access
3. The right to rectification
4. The right to erase
5. The right to restrict processing
6. The right to data portability
7. The right to object
8. Rights in relation to automated decision making and profiling

You can read more about data rights on the Information Commissioner’s website.

If you have any questions of concerns about how we are processing your data you can contact us, [email protected], or 0207 794 2313.

If you do wish to make a complaint about our data processing activity you can contact the Information Commissioner’s Office Make a complaint | ICO  

6. Amendment of this policy

We regularly review this privacy policy and may amend the content or wording from time to time to ensure it remains relevant and effective. You can see when it was last updated by checking the date at the end of the notice. The published version will be the applicable version.

Last reviewed: February 2026